| Event Details
Fall Festival 2009 in Agawam, MA
Sat Oct 17th 09
Other Possible Names for this Event: - Fall Festival - Agawam Congregational Church Fall Festival - Agawam Congregational Church Fall Festival - - Agawam Congregational Church - Fall Festival
Event Location Agawam Congregational Church
745 Main Street
Agawam, MA 01001
- 175,475 housholds avg $49,777 ea.Location/Facility Name:
Agawam Congregational ChurchLocation/Facility Type:
church lawn, tree-lined busy Main street
Listing Details for Event #: 1179832
Posted: Oct 30, 2008
Last Updated: Sep 16, 2014
Listing Completeness %: 97%
Views: Total: 391 Registered Users: 26
- Art & Craft Events
- Juried Art & Craft Show
- Holiday & Seasonal Events
- Fall Festival
- Music Event
- Musical Performance
- Food & Drink
- Bake Sale
- Lunch or Luncheon
Dates: Sat Oct 17th 09
Date Pattern: The first available weekend after the Big E (unless there is a holiday, then the week after that
Rain Date Policy: Only severe weather will cancel the event
Rain Date Notification: You will be called by us if canceled
Show Hours: Saturday 9-4
Setup Time: 6:30 am to 8:15 am, Saturday, 17Oct09
Year #: 3
Attendance: Approx. 2,000 people
Attendance Method: Estimated Anticipated Attendance
Public Admission Price: Free
Haul Details: Can drive to within 50 feet of spot to unload and then drive to parking lot.
Vendor Help: We will have people to help with unloading .
Vendor Breakfast: Complimentary coffee and donuts
Vendor Lunch: Discount vouchers for lunch
Parking: Parking available at the church and nearby lots
Vendor Parking: Near church
RV Parking: None on site but ask me -
Restrooms: Restrooms available
Electricity: We have a few places with outlets
Water: Not provided
Tables/Chairs: Not Provided
Misc Details: Outdoor Event w/o Cover Provided, Juried Crafts, Juried Fine Arts & Crafts
Activities: Last year we invited a musical couple to play the dulcimer and Irish drum. They played music during the lunch period so the diners in the cafe could hear them play.
||Jury Fee: none|
Jury Requirements: n/a
Commission: We require one item - minimum $20 value for our raffle
Art/Craft Spaces This Yr: 30
Art/Craft Spaces Still Open: 0
Number of Apps Expected This Yr: 50
Art/Craft Space Price: $50 8x8, $60 10x10, $90 8x16
Retail Spaces Still Open: 0
Retail Space Price: n/a
Food Spaces Still Open: 0
Food Space Price: n/a
App Deadline: 2009-08-15
App Deadline: Passed
Still Accepting App's: NO
Latest Notification/Hear-back Date: 2009-09-01
Vendor Types Needed: We would like to have glass crafters and potters apply.
NOT Needed: Mass produced, factory manufactured items, wholesale items, "house party" or catalog items such as food, candle, clothing, or makeup vendors will not be accepted. Our church has 2 other events for these shows in April and November (our bazaars).
% of Vendors that Re-Apply: 80%
% of all Applications Accepted: 75%
% of Re-applying Re-accepted: 90%
Applications are Juried ongoingly & Accepted progressively as they arrive, until all spaces are filled.
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This is the 3rd annual Fall Festival for the Agawam Congregational Church. We strive for quality artisans and crafters and therefore this is a juried event. We are seeking artisans and crafters making unique, one-of-a kind items in painting, pottery, gifts, wooden items, soap, stone, metal. We strive for a fall harvest festival-celebration atmosphere with a vintage country theme.
Last year, fall 2008, our festival was comprised of 4 main areas: 1) The crafters and artisans on our front lawn, 2) a general store of church made items, knitted afgans, aprons, potholders, jams, and sold water, popcorn and candy. 3) Marian's Country kitchen sold homemade pies, pastries, tarts, cookies, bars, and cakes. 4) our Country Lunch Cafe offered homemade chili, corn chowder, cornbread, an assortment of sandwiches, hotdogs, and apple crisp.
We were fortunate to have a musical performance by a couple who played Irish music on a dulcimer and Irish drum. Outside the church we had an area designated for children's games (hoola hoop contest, water balloon toss, and a nature scavenger hunt) ran by the Boy Scouts. We had a Model A on display as well as a sound system playing soft jazz.
The crafters sold wooden hand painted plaques and signs, hand sewn door stops that were figures of mice, hand sewn American Girl sized doll clothing and hand crafted doll furniture, Jewelry made of semi precious stones, silver, and crystal, nightlights made of wine bottles, stenciled clothing, handmade pillowcases, table runners, placemats and napkins, counted cross stitch vests, slippers, and shirts made by a Hymong family, silk purses and handbags made of neckties, chalk boards made of real windows, and gift baskets and dried flower arrangements, and assorted gift items. We are hoping this year to add potters, photography, paintings, and basketweaving artistry to our festival.
Our 3rd Annual Fall Festival closes out the season with anticpation for fall activites: The event will be held on the lawn. In case of rain it will be moved inside. Either way this event draws much attention and is well advertised. All crafters are juried.
Last year we increased our crafters to 15 and this year we wish to enlarge it to 25. We have the space. We are looking for artisans in pottery,woodworking, painting, sewing and knitting. Jewelry will be limited this year to the best 3 submitted.
We are offering discounts for any crafter or artisan who signs up before the April 30th deadline date. Please contact Cindy Sanford at for an application.
We are hoping to create an entertaining atmosphere using signage, plants, the vintage model A outside the church and inside the church we again will transform the hall into a period out of the past with a general store, country kitchen and country lunch cafe.
We again will have live music inside and recorded music outside. It really leant to the feeling of gaity and fun.
Advertising Done for This Event
We concetrated heavily on articles in our local weekly paper, Agawam Advertiser News, announcements in our daily paper, The Republican, and an article in it's supplement, The Metro-West Plus. We made flyers to post in 4 local and nearby libraries, 5 grocery store bulletin boards, 3 assisted living centers, 2 apartment complexes, Town Hall/Administrative bldg, 7 area churches, 4 banks, real estate offices, local schools, businesses, and some misc. organizations and clubs. We spent $500 on paid advertising in the Agawam Advertiser and Southwick and Hill towns newspapers. We placed announcements in the PennySaver, The Reminder, TV access channel, Christian radio station and church bulletins. Our advertising paid off. This coming year we plan on doing the same but will include a Russian newspaper and a couple other avenues.
Event/Application Rules & Regulations
The Third Annual Fall Festival
Rules and Regulations
Rental Fee must accompany application. Please make all checks payable to Cindy Sanford. The cost for outdoor display space (approx. 8x8 or 10x10, respectively is $50 and $60. $90 for a double. All fees are non-refundable.
Upon Acceptance, the crafters will receive a confirmation letter with directions. If you will not be able to attend please let the craft committee know as soon as possible by contacting Beverly Follis at 413-789-4198 or firstname.lastname@example.org
or Cindy Sanford at 413-348-5112 or email@example.com
as soon as possible.
Juried: The 3rd Annual Fall Festival is juried. Anyone with handmade crafts or specialty food items is invited to apply. No imports or store-bought items allowed. All products displayed must be handcrafted. No imported jewelry or sweaters, no Beanie Babies, no wholesale wood products, etc. Any crafters selling items that are not handmade will kindly be asked to leave.
All crafters are required to send in photos of items they will be displaying. We will keep a copy on file. Submission of the photos grants us permission to use them for advertising purposes.
Publicity may include local newspapers, cable channel, radio, posters, and flyers.
Exhibitors will be responsible for, and supply his/her own display, including tents, and tables, which must be covered to the floor. Sorry, no tables or chairs will be available for rent. There will be no access to electricity. Crafters are politely asked and expected to dispose of their own trash before, during and after the fair. Any exhibitor who leaves their booth space lettered or damaged will be assessed a clean up fee.
Set up time is Saturday morning. October 17, 2009 from 6:30 a.m.-8:45 a.m. Complimentary coffee and donuts upon arrival. Discounted lunch tickets available.
The fair will be opened to the public at 9 a.m. Please unload your vehicle at the designated areas, move your vehicle to the assigned parking area, then set up so that other crafters will be able to do the same. Any crafter that hasnít checked in by 8:15 a.m. Saturday is subject to forfeiting their space without a refund.
Crafters are asked to donate one item, approximate value of $20, for the church to raffle. A receipt will be provided for tax purposes. You may attach your business card to the item.
Please, no display or stock is to be removed during fair hours, even if you sell out. Crafters must maintain their booth area until 4 p.m.
The Agawam Congregatrional Church is not liable for injury, damage, or losses of any kind.
Any questions or concerns on the day of the fair should be brought to the attention of a member of the Craft Fair Committee. All Decisions made by the Craft Fair Committee are final.
Exhibitors will be responsible for the collection and reporting of all sales tax. Exhibitors will procure a valid Sales Tax number as required by the individual state tax agency.
By completing and returning your contract, you have read and agreed to comply with all rules and regulations set forth above. Any exhibitor found in non-compliance is subject to expulsion without refund and future refusal to exhibit. We reserve the right to refuse any submitted contract.
**Please make and retain a copy of this contract for your records.**Common Rules Selected:
Include a Self Addressed Stamped Envelope with enough postage for the jury materials you are sending to be returned to you. Vendors can share a booth. Held Rain or Shine! No vendor may sell any soft drinks, name brand drinks, or bottled water. Trash must be removed from event premises. No receptacles provided. Raffle / Door Prize Donation Required. Standard Rules:
All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax.
Event Quality Level Determining Flags:
A multiple-person panel jury thoroughly reviews slides or photos and display.
Retail Items Allowed.
All items must be hand made or embelished.
Vendors with items violating contract terms WILL BE asked to remove them. Determined Quality Level: 2
quality levels explained
We are located on route 159 (Main street in Agawam) in the center of town and just up the street about 3 miles from 6 Flags New England. You can reach us by taking exit 3 off I-91 to Rte 57 taking the Rte 159 exit.
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