The Parmatown Mall Holiday Arts & Crafts Show
Thu Dec 17th - Sat Dec 19th 09
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| Event Location
Parmatown Mall
7899 West Ridgewood Drive
Parma, OH 44129
Location/Facility Type: Inside Parmatown Mall, show located between Macy's & JC Pennys
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| Listing Details for Event #: 1187600
Posted: Dec 21, 2008
Last Updated: Dec 21, 2009
Listing Completeness %: 94%
Views: Total: 191 Registered Users: 36
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Event Details
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Description
Holiday gift buying show inside of the mall the weekend before Christmas. Artists & Crafters will set up inside the mall between Macy's & JC Penneys. Santa will be located in front of Macy's.
No displays over 6' tall.
50 booths, set up in pods of 4. Limited number of exhibitors in each catagory.
Mall hours, 10 am - 9 pm. |
Event/Application Rules & Regulations
Dates Set Up Times Show Times
Thursday Saturday Wednesday 9 pm 11pm 10 am 9 pm each day
December 18-20, 2008 Thursday -6:00 am 9:30 am
1. This event is open & free to the public to attend.
2. All work shown or offered for sale must be made by the person or representative of the artist/crafter.
3. Absolutely no buy/sell or commercial items are to be offered for sale. Anyone found selling commercial items will be asked to put them away or may be asked to leave immediately without refund.
4. 50 unique artists/crafters are being sought for this event.
Submission
5. Exhibitors are to sell only items that they have created:
1. Submit at least 3 images on CD ROM, slides or photos with 2 images of work, and one of booth set up.
2. Enclose a self addressed, stamped envelope with enough postage to return materials submitted for notification.
3. Artists who enclose a self addressed, stamped envelope with enough postage to return materials submitted will receive notification of status with the show, flyers & maps to this event.
4. Applicants will be notified no later than December 1, 2008 of their status with this event.
Payments
6. Refunds or show credits will not be granted once accepted into this show.
7. The City of Parma will require you to hold a temporary license for the event. Your fees to the city are included in your application costs.
Taxes & Insurance
8. Sales tax is the responsibility of the artist.
9. Artists are responsible for acquiring the necessary insurance for damage and theft.
Displays
10. Exhibitors are to display in a professional manner.
11. Exhibitors are to bring a 10 x 10 tent/canopy to display under. Tents/canopies are to the back & one side up during the event. Booths will be set up in square blocks of 4 booths, back to back.
12. Exhibitors should provide appropriate boxes/bags for customers to carry purchases.
13. Exhibitors are asked to keep their area clean of debris.
Tear Down
14. Exhibitors are responsible for removing unsold merchandise, tents & displays at the close of business on Saturday, December 20, 2008.
15. All booths are to stay intact until 9:00 pm. on Saturday evening.
16. Any exhibitor who packs up early will not be invited back to Northcoast Promotions events.
Notices
17. RMS Investment Corporation, Parmatown Mall, Northcoast Promotions, Inc their staff, agents, volunteers, and representatives and Northcoast Promotions, Inc., their staff, agents, volunteers, and representatives will not be held responsible for any lost, stolen or damaged property of vendors, their representatives, customers, or any other person and/or damage or injury to any person participating in this event for any reason.
Northcoast Promotions is managing this event for Parmatown Mall. Please direct any questions or concerns to our management offices before, during or after the event at 216.570.8201 / northcoastpromo@hotmail.com.
1. Fees:
Booth Fees
$150.00 10 x 10 booth space.
....
..$300.00 10 x 20 booth space.
Fees include costs to the City of Parma for a temporary license to sell in their city.
2. Parking
Parking is free. Maps & directions will be provided after your paid application is received.
3. Participation
We are looking for handmade arts & crafts. No selling of store bought items will be permitted. Artists are to sell only items they have created. Artists who have distributors representing them must state so on the application.
4. Submissions
All submissions will be screened by a panel consisting of representatives from Parmatown Mall and Northcoast Promotions. Artists are to submit at least 3 slides, 3 photographs or digital images on a CD ROM, or provide a web site address. Two images representing their work, and one of booth set up. Artist who enclose a 6 x 9 self addressed, stamped envelope with postage will be notified by mail of acceptance & with show information. All others will be notified by e-mail. Applications are due at least one week before participation or sooner.
5. Dress Code
All exhibitors are expected to adhere to Parmatown Dress Codes. Parmatown requires all exhibitors to dress in professional attire. Professional Attire includes the following:
Dress slacks & shirts that have a collar. Dresses & skirts should be worn with hosiery, no mini skirts. Attire not permitted: Shorts, Capris, Jeans, T-Shirts, Stretch Pants, Halter Tops or Tube Tops, Ski Caps or Baseball Caps.
6. Presentation
Because it is important that each exhibitor have a quality image consistent with the overall look
of the event, displays must have a professional look to insure the overall consistency of the marketplace.
7. Merchandise Floor Plan
Each table has a specific space that has been designated by the manager. Because all carts and other exhibitors at Parmatown have their own specific areas aligned with each other, there can be no deviation from your allotted spot. However, the Licensor and the Leasing Manager reserve the right to reposition the tables at any time. This would include moving the tables to accommodate events.
8. Exhibitors displaying on tables:
Exhibitors will provide their own set ups for this event. A canopy or tent will be used to define the exhibitors space. Booths will be set up in blocks of four 10 x 10. Exhibitors are to provide their own tables, chairs, display units for this event. There are a limited number of tables available to us to use. The first 50 exhibitors to reply will be given at no extra charge one 8 table that they may use for the weekend. All tables used are to be covered to the floor on all sides. All booths will be located in the corridors between Macys and JC Pennys. Staff management will determine the location of your booth before the event.
9. Signs
Absolutely no hand-written signs are allowed. All signs must be displayed in plexi-glass or metal sign frames. We will provide each booth with one printed sign to be displayed on the front of your booth.
10. Stocking
Your exhibitor space set up must be complete by 10:00 am on Thursday. Under no circumstances are there to be any storage boxes around your booth or tables during Festival hours. Try to store boxes completely out of sight during the event underneath your table, or return unused boxes to your vehicles.
12. Set Up
Exhibitors will deliver product for display on Wednesday evening after 9:00 pm or on Thursday mornings beginning at 6:00 am. Specific parking instructions will be provided based on your booth location. Booth inspection will begin at 10:00 am each morning of all exhibitors.
13. Late Arrivals
Please try to be on time. Exhibitors who arrive late will be at management discretion as to whether or not they will be permitted to set up for that day. If denied, exhibitor will not receive refunds.
14. Eating, Drinking, Smoking and Reading
Smoking and reading are PROHIBITED at and at the booths during the festival hours. Please be discrete when having lunch at your table. All of the above present an unprofessional image. It is requested that the exhibitor may wish to make arrangements to cover their booth during lunch and dinner breaks. Northcoast Promotions staff and volunteers can assist in short bathroom breaks, but cannot man your spaces for extended periods of time.
15. Trash Removal
At the end of each evening, you are required to wrap up your trash and dispose of it either off premises or in trash receptacles at Parmatown Mall. If you have excess trash during the day, please do not leave it at your table. Please dispose of it immediately.
16. Miscellaneous
Radios, tape players, CD players, coffee makers, fans, space heaters, hot pots, and all other small appliances are NOT permissible at the tables.
17. Closing Procedures
Do not leave cash or completed charge slips with signatures unsecured. All monies should be taken with you. The event is over at 9:00 pm. Booths will remain in place & exhibitors will exit the same way they arrived. No exceptions.
Common Rules Selected: Include a Self Addressed Stamped Envelope with enough postage for the jury materials you are sending to be returned to you. Send 1 SASE - Self Addressed Stamped Envelope with standard postage. Vendors can share a booth. City law requires city issued vendor permit. (Permit Phone: NPI will take care of this for you.) Spots are assigned prior to show based by promoter. No Refunds or Show Credits. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! Trash must be removed from your space to provided receptacles. No Gas Generators. Additional Lighting Recommended (bring lights and cords). Canopies must be weighted down, no stakes allowed in ground. No Early Packup Allowed. Floor Length Table Cloth Required. Send 1 SASE - Self Addressed Stamped Envelope with standard postage. All paintings must hang. NO Setup until vehicle fully unloaded and moved. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
A single-person or more panel lightly screens slides or photos.
All items must be hand made or embelished.
Limited number of Artists per category.
Floor length table cloths required.
No plain, flat table displays. Tiers, levels, or shelves required on them.
All product types to be sold must be listed on application.
Pre-show inspection of items and booths will be performed.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 5
quality levels explained
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