Southern Christmas Show
Wed Nov 11th - Sun Nov 22nd
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| Event Location
2500 E. Independence Blvd
Charlotte, NC 28205
Location/Facility Type: Charlotte Merchandise Mart
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| Listing Details for Event #: 1196118
Posted: Jan 29, 2009
Last Updated: Aug 4, 2009
Listing Completeness %: 92%
Views: Total: 136 Registered Users: 44
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Event Details
Primary Category:
- Art & Craft Events
- Art and Craft Show
Additional Categories:
- Community Events
- Charity Benefit
- Holiday & Seasonal Events
- Holiday Celebration
- Vendor Events
- Consumer Show
Dates: Wed Nov 11th - Sun Nov 22nd
Show Hours: Daily 10am - 9pm; Sundays, Monday and Tuesday 10am - 6 pm
Setup Time: Mon and Tues 8am - 9pm; Wed 8am-2pm
Public Admission Price: $8.00 door, $7.00 advance, $6.50 groups of 20+
Attendance: 100,000+
Attendance Method: Actual Ticket Sales This Year
Year #: 42
Parking: On-site
Vendor Parking: Across the street in the 6 acre lot
RV Parking: Available on-site on a first-come, first-served basis
Restrooms: Building includes 8 women's restrooms and 6 men's restrooms
Electricity: available but not provided
Water: available on a limited basis
Tables/Chairs: not provided
Misc Details: Indoor Event, Retail Items, Non-Juried Crafts
Website: URL on file! Click Here for more info.
Entertainment: Take a break from shopping to enjoy festive music provided by local church choirs, choral groups and entertainers.
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Jury Fee: none
Jury Requirements: Must sufficiently represent product and display
Commission: none
Art/Craft Spaces This Yr: 200
Art/Craft Space Price: $1,000 craft; $1,200 food and commerical
URL to Offical Art/Craft Application: View!
Retail Spaces This Yr: 500
Retail Space Price: $1,000 craft; $1,200 food and commerical
URL to Offical Retail Application: View!
Food Spaces This Yr: 10
Food Space Price: $1,000 craft; $1,200 food or commercial
URL to Offical Food Application: View!
App Deadline: unknown
Still Accepting App's: unknown
NOT Needed: Jewelry
Nuts
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Description
Christmas awaits you and your friends at the 40th annual Southern Christmas Show. Discover crafts and holiday decorations from near to home and around the globe. Find gifts for everyone on your list. Delight in all that's Christmas wherever you are. It's the South's favorite holiday tradition.
General Show Information The 40th annual Southern Christmas ShowDates: Nov. 8-18, 2007Hours: Daily 10 a.m.-9 p.m.; Sundays, Monday and Tuesday 10 a.m.-6 p.m.Location: Charlotte Merchandise Mart, 2500 E. Independence Blvd., Charlotte, N.C.Admission: Adults $8 ($7 advance tickets available on-line and at Charlotte area Harris Teeter stores)Youth 6-12 $3Children under 6 free with paying adult.Groups of 20 tickets or more $6.50 each. Same day in/out privileges with hand stamp.Parking: Cars $6 all day; Buses freeFood: Cafeteria & Food Court on sitePreview: Nov. 7, 2006, 5:30-9:30 p.m., Admission $15, benefits Junior Woman\'s Club of Charlotte & The Empty Stocking Fund.Sponsor: The Charlotte Observer
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Advertising Done for This Event
Promotions include:
Corporate, group, and advance ticket programs
Extensive advertising
Strong media participation in the show
Show program/Special Section in The Charlotte Observer week of the show |
Event/Application Rules & Regulations
Rules & Regulations
EXHIBIT SPACE REGULATIONS
RULES OF PARTICIPATION
RESPONSIBILITIES OF EXHIBITOR AND SHOW MANAGEMENT
Preface:
Exhibitor shall be bound by the Exhibit Space Regulations, Rules of Participation, and
Responsibilities of Exhibitor and Show Management set forth herein and printed in the Show
Prospectus for Exhibitors, and by such amendments or additional rules and regulations which
may be established by Show Management. References to “Show Management” herein shall be
deemed to include the Show, the Managing Directors, Show Sponsors, Endorsers, and duly
authorized representatives, agents or employees of the foregoing.
EXHIBIT SPACE REGULATIONS
Exhibitors shall be bound by the Rules and Regulations set
forth herein, and by such amendments or additional rules and
regulations which may be established by Show Management.
References to ‘Show Management’ herein shall be deemed to
include the Show, Show Sponsors, Endorsers, and duly
authorized representatives, agents or employees of the foregoing.
1. DECORATIONS
All materials and decorations used in exhibits must be flameresistant.
Electrical wiring and equipment must conform with
National Electrical Code Safety Rules. If equipment or machinery
requiring special amperage is to be installed, or if appliances
that might come under fire codes are planned as part of
the exhibit, the exhibitor must contact show management concerning
facility codes and availability of required services.
2. UNFINISHED EXHIBITS
Exposed display areas must be finished or covered so they do
not present an unsightly appearance when viewed from
adjoining exhibits or aisles.
3. EXHIBIT APPEARANCE
Exhibits must be kept in good order during all hours the
show is open to the public. Management reserves the right to
approve the character and content of all exhibits. Any exhibit,
or content of an exhibit, which does not meet show management’s
approval shall be removed from the show.
4. PHYSICAL LIMITATIONS
Standard exhibits (one or more spaces in a straight line) will
be confined to a maximum height of 8’. All display fixtures
over 4’ in height, and placed within 10 lineal feet of an adjoining
exhibit, must be confined to the back half of the exhibit.
Peninsula exhibits (four or more spaces back to back with
aisles on three sides) may be 8’ high only in the center 10’ off
back line. All display fixtures over 4’ in height and placed
within 10 lineal feet of a neighboring exhibit must be configured
to avoid blocking the sightline from the aisle(s) to the
adjoining booth.
Island exhibits (four or more booths with aisles on all four
sides). No height restriction. Since an island exhibit is automatically
separated from neighboring exhibits, full use of the
exhibit space is permitted. Pre-approved banners may be hung
from the ceiling in most buildings. Contact Show Management
for size banners permitted, and cost to hang banners.
5. BANNERS/SIGNS/WORDING OF SIGNS.
The use of banners (plastic, oilcloth) is not encouraged. All
signs must be professional, of appropriate size and nature,
and displayed within the limits of the leased exhibit space.
Show Management reserves the right to remove any sign
deemed unacceptable, and will not approve signs such as the
following: Truckload Sale; Going Out of Business; Wholesale
Prices. Only island exhibits are allowed to hang pre-approved
overhead signs in the show.
6. PLAYING MUSIC
Exhibitors who use copyrighted music must have permission
from the composer and publisher. If you use music that is
licensed without approval, be aware that music licensing
agencies have the right to impose fines and legal costs, and
the show will not assume these penalties.
7. STAFFING
Exhibit areas must be staffed throughout show hours unless
area is an approved static feature.
8. USE OF EXHIBIT SPACE
Demonstrations, sales, solicitations, and use of circulars or
promotional material must be kept within the exhibitor’s
assigned space. Exhibitors are expressly prohibited from
soliciting business beyond the confines of their exhibit.
Unless specific permission is granted by show management,
mascots and costumed company representatives
must also remain within the confines of the leased exhibit
space. Materials promoting other events, as well as products
and materials not related to the exhibiting company, are
prohibited. Advertising, circulars, catalogues, folders, or
devices shall not be distributed or placed in the aisles, registration
areas, or other areas. Any activity that results in
obstruction of aisles, or nearby exhibitor’s space shall be suspended until solution to congestion is found. Non-exhibiting
firms or organizations are not permitted to solicit business
within the show.
9. NOISE
Exhibits which include the operation of equipment, musical
instruments, radios, audio/visual equipment, public address
systems, or any noise-making machines or equipment must
be arranged so that resulting noise does not disturb adjacent
exhibitors and their patrons. Microphones are prohibited
unless specific permission is granted by Show Management.
10. FOOD
Sale and/or sampling of food or beverages for consumption
on the premises is not permitted without approval of Show
Management.
11. PRIZES, LOTTERIES AND RAFFLES
Drawings or contests which comply with local, state and
national guidelines are allowed. Winners of all contests promoted
at the show must be selected at the show and winners
names given to Show Management. Any merchandising,
advertising, or promotion which involves attracting visitors to
an exhibitor’s location by any inducement which might be
construed as a lottery, is strictly prohibited. Under laws governing
games of chance, lotteries and the like, every individual
is charged with knowledge of national, state, and local
legal restrictions on such operations.
12. FIRE, HEALTH REGULATIONS
Exhibitors are charged with knowledge of all laws, ordinances,
and regulations pertaining to health, fire prevention,
customs, and public safety, while participating in this exhibition.
Compliance with such laws is mandatory, and the sole
responsibility of the exhibitor. If you are unsure of or unfamiliar
with laws, please request copy of same from show management.
13. DAMAGE TO FACILITIES
Exhibitor will be charged for any building and grounds damage,
and for clean-up necessitated by painting, oil, grease,
adhesive tapes, floor abrasives, or for excessive debris left in
the exhibitor’s space.
14. MATERIAL LEFT AT SHOW
Exhibitor agrees that Show Management, without incurring
any liability for damage or loss, has the right to dismantle and
pack property that has not been removed prior to established
move-out day and time. Such dismantling and packing will be
done at the sole expense of the exhibitor. Exhibitor agrees, with
respect to any exhibit material or property of the exhibitor for
which shipping arrangements have not been made, that Show
Management shall have the right and authority to clear such
property from the exhibition premises, designate carrier(s)
for its return, send it to public or private storage, or otherwise
dispose of it, without incurring any liability therefore. Cost of
such removal, return, storage, and other disposition shall be
charged to and paid by the exhibitor.
15. USE OF ATTENDEE REGISTRATIONS
Any names or data collected by an exhibitor as the result of a
raffle, drawing, contest, or any other activity conducted at the
show may be used only by that exhibitor and only for purposes
relating to products demonstrated, sold or promoted at
the show. An exhibitor accepting space in the show specifically
agrees not to market or give away any of the names collected
at the show to any other source.
16. ASSIGNMENT OF SPACE
Space assignment will be made by Show Management in
keeping with the desires of the exhibitor, whenever feasible.
However, final determination of space assignment is reserved
by Show Management, and assignments may be made or
changed at any time when, as determined by show management,
such change is in the best interest of the show.
17. CANCELLATION POLICY
All cancellations must be in writing. Facsimiles and Emails are
acceptable written forms. Cancellations received six months
prior to the show date will be refunded the full amount paid
at the time of cancellation, less a $50 cancellation fee.
Cancellations received between three and six months prior to
the show date will be refunded any sum paid over the required
50% deposit. Cancellations received at any time during the
three months prior to the show date will receive no refund.
Failure to setup within specified move-in times will result in forfeiture of exhibit space and all monies paid to date. Exhibit space can be reassigned at Show Management’s discretion.
Exceptions are cancellations that occur within 48 hours of
space request and confirmation. Space reserved and cancelled
within a 48-hour period will receive full refund of monies
received, with no cancellation fee.
18. TERMINATION OF SHOW OR CONTRACT
Show Management reserves the right to terminate the show if
use or occupancy of the show premises is, or will be, materially
interfered with by reason of fire, casualty, strike, embargo,
injunction, act of war, act of God, unanticipated construction
making the building unsuitable for occupancy, any
other emergency, or any other act or event not the fault of
Show Management during any period of time the availability
of which is critical to successful production of the show. It is
expressly agreed that such a termination shall not constitute a
breach of the contract. Should any contingency interrupt or
prevent the holding of the show, Show Management will
return such portion of the amount paid for space as may be
determined to be equitable by Show Management after
deduction of such amounts as may be necessary to cover
expenses related to termination, including a reserve for claims in connection with the show.
If for any reason Show Management determines the location
of the show should be changed, or the dates of the show postponed,
no refunds will be made, but Show Management shall
assign to the exhibitor, in lieu of the original space, such other
space as Show Management deems appropriate, and the
exhibitor agrees to use such space under the same Rules and
Regulations. The show and Show Management shall not be
financially liable, or otherwise obligated in the event the show
is canceled, postponed, or relocated, except as provided herein.
Show Management reserves the right to cancel the contract
without further obligation at any time prior to Show opening
by rescinding all future obligations under the contract. Show
Management may cancel the contract for cause if (a) exhibitor
has failed to pay the total space rental 60 days prior to show
opening; (b) exhibitor fails to perform any material term or
condition of the contract; or (c) exhibitor refuses to abide by
all rules and regulations established by Show Management for
the show.
19. TRANSFER OR SUB-LEASING
SPACE PROVIDED
Exhibitors shall neither assign or sublet all or any part of the
space rented without the permission of Show Management,
and Show Management shall be under no obligation to grant
such permission.
20. PRODUCTS AND SERVICES DISPLAYED AND
SOLD MUST BE ACCORDING TO CONTRACT
Exhibitors are not allowed to exhibit in the space assigned
any goods or services other than those specified on the
Exhibit Space Application (or approved in writing as an
addendum to the contract by Show Management.
21. ILLEGAL MERCHANDISE
Merchandise or services prohibited by law are not allowed in
the show. This includes unlawful reproductions of brand
name merchandise.
22. USE OF IMAGES
Southern Shows, Inc. reserves the right to use photographs
and video taken of exhibitor exhibit personnel, exhibitor’s
space or feature stage presentations. These photographs may
be used only to promote Southern Shows, Inc. events.
23. LIABILITY & INSURANCE
It is expressly understood and agreed by the exhibitor that
he/she will make no claim of any kind against Show
Management for any loss, damage, theft, or destruction of
goods or exhibit; nor for any injury that may occur to himself
or his employees while in the exposition facility; nor for any
damage of any nature, or character whatsoever, and without
limiting the foregoing, including any damage to his business
by reason of the failure to provide space for an exhibit or
removal of the exhibit; or for any action of Show Management
in relation to the exhibit or exhibitor. The exhibitor shall be
solely responsible to his own agents and employees, and to all
third persons, including invitees, and the public, for all
claims, liabilities, actions, costs, damages, and expenses arising
out of or relating to the custody, possession, operation,
maintenance, or control of said leased space or exhibit, for
negligence or grievances otherwise relating thereto. Exhibitor
is also held responsible for his or her agents and employees
performing on show stages. Exhibitor does hereby indemnify
and hold harmless Show Management against any and all
such claims as may be asserted against it.
24. DISCLAIMER OF RESPONSIBILITY
To the extent that Show Management does not have control
over parking, food concessions, loading and unloading areas, or
any and all other facilities and services used in, at, or in conjunction
with the show, Show Management expressly disclaims
responsibility for any aspect thereof. Show Management shall, to
the best of its ability, serve as the liaison between the exhibitor
and any such third party. Exhibitor agrees not to deal directly
with any such third party without first notifying Show
Management.
25. AGREEMENT ACCEPTANCE
AND UNWRITTEN RULES
Upon acceptance of the Application/Contract by Show
Management, it shall be a legal binding contract, provided that
each party may cancel within the conditions of the contract.
Show Management reserves the right to make and publish
show rules and regulations for the conduct of the exhibitor,
and the show generally. Further, Show Management reserves
the right to make changes, amendments and additions to these
rules and such further rules and regulations as it considers
necessary for the good of the show. Any matters not specifically
covered herein, or in the application/agreement or show
prospectus, are subject to decision by Show Management, and
its decision on any matters which may arise thereunder shall
be final.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Include a Self Addressed Stamped Envelope with enough postage for the jury materials you are sending to be returned to you. Spots are assigned prior to show based by promoter. Conditional Partial or Full Refunds by conditions such as date and whether your space is resold. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! Trash must be removed from your space to provided receptacles. No Gas Generators. Additional Lighting Recommended (bring lights and cords). No Early Packup Allowed. Floor Length Table Cloth Required. Send 1 SASE - Self Addressed Stamped Envelope with standard postage. No Eating or Drinking permitted at booth. NO Setup until vehicle fully unloaded and moved. Vehicles can not be brought near stand for un/loading. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
Photos of workshop, supplies, or works in progress required.
Retail Items Allowed.
All items must be hand made or embelished.
Limited number of Artists per category.
Floor length table cloths required.
No plain, flat table displays. Tiers, levels, or shelves required on them.
All product types to be sold must be listed on application.
Pre-show inspection of items and booths will be performed.
Vendors with items violating contract terms WILL BE asked to leave.
Determined Quality Level: 2
quality levels explained
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Pictures of This Event Promoter Details
Southern Shows, Inc.
Promoter Number: 13329 User Number: 1800 UserName: Christmas
Contact Name: Christine Cipriano
Make Checks out to: Southern Shows, Inc.
Phone: 704-376-6594 (ext. 147) Please mention EventLister.com!
Fax: 704-376-6345
This promoter has NOT logged in a long time!
Email: Email on file! Click Here for more info.
Website: Website on file! Click Here for more info.
Payment Types Accepted: Checks, Money Orders
Years Promoting: 40
PromoterType:
Last Site Activity: 12 months ago
| Southern Shows, Inc.
P.O. Box 36859
Charlotte, NC 28202
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Personal Page Web Address: http://www.CraftLister.com/Christmas/
Personal Page Web Address: http://www.EventLister.com/Christmas/
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