Southlands Food and Gift Show
Fri Nov 27th - Fri Dec 11th
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| Event Location
6155 S. Main Street
Aurora, CO 80016
Location/Facility Type: Indoor Retail Building
Location/Facility Name: 2 doors down from Cinema on east end, 'ArtRageous
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| Listing Details for Event #: 1263403
Posted: Sep 15, 2009
Last Updated: Sep 15, 2009
Listing Completeness %: 90%
Views: Total: 28 Registered Users: 10
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Event Details
Primary Category:
- Holiday & Seasonal Events
- Holiday Gift Fair
Additional Categories:
- Art & Craft Events
- Juried Art & Craft Show
- Christmas Market
- Vendor Events
- Gift Show
- Fine Art and Fine Crafts Show
- Juried Fine Art Show
Dates: Fri Nov 27th - Fri Dec 11th
Date Pattern: Always Thursdays through Sundays beginning end of November through Christmas
Rain Date Policy: No refunds
Show Hours: Friday Nov. 27th 6:00 a.m. to 9:00 p.m., Saturdays & Sundays 9-9
Setup Time: Day prior
Public Admission Price: n/a
Attendance: n/a
Attendance Method: Unknown
Year #: 1
Parking: Free parking directly behind building and throughout center
Vendor Parking: behind building in open lot
RV Parking: n/a
Restrooms: Restrooms on site in building
Electricity: provided
Water: not provided
Tables/Chairs: not provided
Misc Details: Indoor Event, Juried Crafts, Juried Fine Arts & Crafts
Advertising: Banners on building, ads in local paper, email blasts from center management, stand along signs throughout center.
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Jury Fee: n/a
Jury Requirements: 2 pictures of product, 1 of booth set up
Art/Craft Spaces This Yr: 100
Art/Craft Spaces Still Open: 95
Number of Apps Expected This Yr: 400
Art/Craft Space Price: $100 4x2 table, $140 round table, $180-$220 for retail space
Food Spaces This Yr: 100
Food Spaces Still Open: 95
Food Space Price: $180-$220 regular retail space, $300 premium window space
App Deadline: 2009-11-06
App Deadline: Passed
Still Accepting App's: YES
Since the deadline has passed you should call.
We allow events to be marked as 'still accepting apps'
past their app deadline date since many do and
just charge a higher fee.
Latest Notification/Hear-back Date: 2009-11-20
Vendor Types Needed: Gourmet food; fine art; fine crafts
NOT Needed: Jewelery; bath & body
This is a first year show. No percentages are available on application acceptance rates.
Applications are Screened & Accepted progressively, as they arrive, until all spaces are filled.
Applications are Juried ongoingly & Accepted progressively as they arrive, until all spaces are filled.
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Description
Held in a gorgeous 35,000 square foot building in a bustling retail center, the Southlands Food and Gift Show offers unique, one of a kind, hard to find, handcrafted food and gift items to the weary shoppers. This is your chance to have an amazing retail store front during the busiest time of the year without the hassle and risk of owning a store.
Accepting applications from the finest artisans in Colorado, this event will top the others in sales and performance. Held boutique style for convenience. |
Event/Application Rules & Regulations
Southlands Holiday Food and Gift Show
2009 General Rules and Regulations
• By signing the application participants confirms that the following rules and regulations have been read and are fully understood.
• All applicants must provide 3 photos of product and booth set up with application and payment. Applications without pictures will not be considered for participation.
• All participants will provide complete set up for their space, with the exception of those utilizing the round tables. All participants will have table clothes on any tables utilized in their spaces. Any space not meeting the approval of management will be cause for removal from retail space. Participants will have 24 hours to rectify retail space presentation after being notified by management or will risk being ejected from the store and forfeit all monies paid. Management is always available to help in space set up.
• Participants will be required to keep their retail space fully stocked. Participants will have a 24 hours period to re-stock their space after being notified by management or will risk being ejected from the store and forfeit all monies paid.
• The Southlands Holiday Food and Gift Show will be run ‘boutique’ style with two central check out stations. Participants will be required to have ALL items in their space labeled with the participants’ assigned number and cost of item. If not properly labeled, participant will not receive credit for item sold. Management will assign participant numbers.
• Participants will be paid the following Monday of each week via mailed check.
• Every effort will be made to alleviate theft during store hours. By signing the application, participants agree to release Serendipity Events, TCFM, Forest City Management, Southlands Shopping Center, their management and employees from any responsibility, personal liability, claims, loss, theft or damage of product arising out of, or in conjunction with your participation in The Southlands Holiday Food and Gift Show.
• Participants are asked to sell their items as if in a retail setting. “Hawking” of product will not be allowed (i.e. Sam’s Club). Participants are encouraged to be within their space as much as possible to sell their product, however, we ask that you do not sit in your booth during business hours but instead stand for presentation.
• Any participant representing the store in a negative, unfavorable or hostile manner, either in words or actions, will be ejected from the store and forfeit all monies paid.
• Any participant that engages in either a verbal or physical altercation with store management, patrons of the store or other store participants will be immediately ejected from the store, forfeit all monies paid and will be banned from returning.
• Participants can only sell items pre approved on their application. Additional products must have approval of management
• Appropriate taxes collected during business hours will be handled and paid by Serendipity Events and its management. More info on this will be provided in the confirmation letters.
• Participant shall at his or her sole cost and expense, promptly comply with all laws, ordinances and regulations of Federal, State, County, Municipal or other lawful authority pertaining to the use and occupancy of the store space, and shall conduct him or herself at all times in an acceptable manner.
• Southland Holiday Food and Gift Show, its landlord, directors and agents shall not be responsible for or liable to participant for any loss or damage that may result to participant or his or her property from water, fire, explosion, theft, or from any source or any cause whatsoever.
• Management shall have the right to enter retail spaces at all times for the purpose of inspecting the space and all questionable property contained thereon; at all reasonable times for making repairs, additions or alterations to the spaces; and at any time that the participant has abandoned the space. If repairs are required on the spaces leased hereunder, management shall be responsible for making such repairs unless the repairs are necessitated by the negligence or willful acts of the participant. Participant shall pay all charges, other than for normal wear and tear, for the repair of damage to the space or public areas of the store caused by the negligence or willful acts of participant, members of the participants’ family, participants’ employees, or guests of participant. Participants will be ejected from the store immediately for permitting damage or destruction to occur to the spaces by members of participants’ family, participants’ employees or participants’ guests, and appropriate legal action will be initiated.
• Southlands Holiday Food and Gift Show will not refund space rental for any reason, at any time.
Southlands Holiday Food and Gift Show
General Information
Spaces will be assigned as follows in order to utilize the available space and avoid empty spaces:
Participants signing up for the entire show will have first pick and priority;
Participants signing up for 3 weekends will have next pick and priority;
Participants signing up for 2 weekends will have next pick and priority;
Participants signing up for 1 weekend will have last pick and priority.
These assignments are regardless of when applications are received, as long as they are received by the deadline. Accepted participants who have signed up for 1 weekend by the deadline will not be ‘bumped’ by a participant who signs up for the entire show after the deadline has passed, however they may have re-assignment of space.
The four days prior to Christmas, December 21st, 22nd, 23rd and 24th are only available to those participants who are also signed up for the weekend of the 17th – 20th to avoid booth removal and set up during business hours.
Retail spaces will be inspected DAILY for lack of product and presentation. Participants will be notified accordingly.
Individual participants are STONGLY encouraged to man their space when available to talk to the patrons about their own product and optimize sales.
Southland Holiday Food and Gift Show will only allow 2 HANDMADE jewelry vendors and 2 handmade body and bath makers per weekend.
Management will not allow any product into the show that violates the non compete clause of any other tenant of the Southlands Shopping Center.
Sampling of food items is permitted within the building with proper equipment to avoid grease spills, etc.
In order to allow everyone a chance to participate in the show for the complete duration, payment will be accepted as follows:
All participants are required to pay for their first weekend in full, up front. Checks (not credit cards) will be accepted for each additional weekend thereafter and will not be processed until the Monday prior to the upcoming additional weekend. This allows participants to offset their upcoming retail space rental with sales from the prior weekend.
Committing to the show in this fashion represents retail space rental, which is not refunded for any reason. If you pull out of the show and have reserved your space in advance, your check(s) will still be processed for your space unless there is a wait list and your space can be resold. By signing the application, you agree to these rental terms and will be held liable for space payment to the fullest extent of the law.
Do not sign your application if you do not fully understand and agree to the Rules and Regulations or the Guidelines put for in General Information.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. A percentage of vendors are cycled out each year to maintain freshness. Include a Self Addressed Stamped Envelope with enough postage for the jury materials you are sending to be returned to you. Vendors can share a booth. Vendors do not have to signup for all event dates. Spots are assigned prior to show based by promoter. Conditional Partial or Full Refunds by conditions such as date and whether your space is resold. Held Rain or Shine! Overnight Security Provided. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! Trash must be removed from event premises. No receptacles provided. No Gas Generators. No Early Packup Allowed. Floor Length Table Cloth Required. NO Setup until vehicle fully unloaded and moved. Vehicles can not be brought near stand for un/loading. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
A single-person or more panel lightly screens slides or photos.
All items must be hand made or embelished.
All items must be Fine Craft or Art.
Limited number of Artists per category.
Floor length table cloths required.
No inventory boxes in view.
All product types to be sold must be listed on application.
Pre-show inspection of items and booths will be performed.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 5
quality levels explained
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Driving Directions At the intersection of E470 and Smoky Hill Road, go South to Main Street and turn left. Keep heading into the center to the Main Plaza. Building is located 2 doors to the east of the Cinema.
Promoter Details
Serendipity Events
Promoter Number: 12208 User Number: 29396 UserName: simmons03
Contact Name: Nanci Simmons
Make Checks out to: Nanci Simmons
Phone: 303-621-8081 Please mention EventLister.com!
Fax: 303-621-1018
Email: Email on file! Click Here for more info.
Payment Types Accepted: Checks, Money Orders, MasterCard, PayPal
Years Promoting: 10
PromoterType: Venue
Last Site Activity: 16 days ago
| Serendipity Events
46100 CR 65
Bennett, CO 80102
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Personal Page Web Address: http://www.CraftLister.com/simmons03/
Personal Page Web Address: http://www.EventLister.com/simmons03/
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