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PumpkinFest in Yaphank, NY on 10/04-10/05 2014


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PumpkinFest in Yaphank, NY


 Event Details 

PumpkinFest in Yaphank, NY

Unconfirmed / Anticipated-Only Event -- ! ! -- Date(s) are Approximate Only!
@Sat Oct 2nd - Sun Oct 3rd 10

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Other Possible Names for this Event:   -   Yaphank Pumpkinfest

Event Location
350 Yaphank Ave.
Yaphank, NY 11980
Suffolk County - 469,535 housholds avg $79,409 ea.

Location/Facility Type: Suffolk County Farm & Educational Center
Listing Details for Event #: 1287694
Posted: Jan 18, 2010
Last Updated: Dec 9, 2013
Listing Completeness %: 90%
Views: Total: 289   Registered Users: 8  
Event Details
Primary Category:
  - Holiday & Seasonal Events
     - Pumpkin Festival
Additional Categories:
  - Childrens Event
     - Family-Friendly Event
  - Farm & Country
     - Farm Festival
Dates: Unconfirmed / Anticipated-Only Event -- ! ! -- Date(s) are Approximate Only!
@Sat Oct 2nd - Sun Oct 3rd 10

Show Hours: 11:00am - 5:00pm
Setup Time: Daily 7 am - 10 am
Year #: 17
Attendance: 7,000 avg yr. 14K in 2007, 17K in 2006
Attendance Method: Previous Actual Ticket Sales
Public Admission Price: $10 per person; Under 3 FREE
Haul Details: Can drive up to spot for set-up and close. Vehicles must be removed by 10 am and not permitted back until 5 pm daily
Vendor Help: Varies
Vendor Breakfast: NA
Vendor Lunch: NA
Parking: Free parking at several local parking lots with free shuttle
Vendor Parking: Vendor Parking in separate lot. Must be removed from space 10am - 5 pm daily
RV Parking: Not availalbe here. Campground located locally.
Restrooms: Portable Units & Sinks placed throughout
Electricity: Not availalbe, call if use of generator is desired
Water: Not available
Tables/Chairs: Not provided
Misc Details: Outdoor Event w/o Cover Provided, Retail Items, Non-Juried Crafts
Advertising: Advertising is being done in cooperation with our sponsors, local newspapers and with an ad in Newsday the week prior to the event.
Entertainment: Country Western Bands, Face Painting, Carnival Games, Children's Entertainment, Milking Cows, Sheering Sheep,many other demonstrations.
  Commission: NA

Retail Spaces This Yr: 50
Retail Space Price: $100 - 1 day, $180- 2 days, 12x12 space guaranteed
URL to Offical Retail Application: View!

Food Spaces This Yr: 6

App Deadline: unknown
Still Accepting App's: NO

Applications are Screened & Accepted progressively, as they arrive, until all spaces are filled.

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Description

PumpkinFest attracts 7,000 people each year. This 2-day family event includes carnival games, food court, craft vendors, corn maze, country western concerts, wagon rides, craft activities, 4-H showmanship demos, cow chip bingo, farm animals and more! Fun for the entire family.

$10 pays one price for all of the above mentioned, except for food & craft vendor purchases. Children 3-8 also receive a free pony ride.

PumpkinFest is an annual fundraiser that helps support the educational programs conducted by Cornell Cooperative Extension of Suffolk County.
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Event Listing Chain:   view chain details ( 8 event listings in chain )
Past Listing: 10/03-10/04 2009 - PumpkinFest 92% 
Past Listing: 10/08 2011 - PumpkinFest 91% 
Past Listing: @10/06 2012 - PumpkinFest 91% 
Past Listing: 10/05-10/06 2013 - PumpkinFest 91% 
Past Listing: 10/04-10/05 2014 - PumpkinFest 89% 

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Activities
Admission to PumpkinFest includes carnival games, food court, craft vendors, corn maze, country western concerts, wagon rides, craft activities, 4-H showmanship demos, cow chip bingo, farm animals and more! Fun for the entire family.
Event/Application Rules & Regulations
Check-in time begins at 7:00 a.m. ALL VEHICLES MUST BE CLEARED FROM VENDOR SPACES BY 10:A.M. and moved to a designated parking area for vendors. Vehicles will not be permitted to enter or leave vendor booth area between 10:00 a.m. and 5:30 p.m.

NYS Sales Tax Certificate is required. Applications will not be processed without it.

Electricity is not available and generators will not be permitted without prior approval. If you require a generator, please contact us to discuss the possibilities.

There will be a limit to vendors representing, Avon, Tupperware, Discovery Toys and so on. Applications will be considered on a first come basis.

Vendor will be responsible for removing all trash from rented site at the end of the day. Trash receptacles will be placed within the vendor booth area for your convenience.

Soliciting cash donations or selling raffle tickets will not be permitted for vendors other than organizations affiliated with Cornell Cooperative Extension and/or Suffolk County Farm and Education Center and only with prior permission.

Selling or distributing free samples of any food item will not be permitted unless you are registered to vend PumpkinFest 2008 as a food vendor. Suffolk County Department of Health certificate is required for all food vendors.

In some cases, a certificate of insurance may be required.

Illegal, obscene, offensive or adult oriented merchandise will not be permitted to be displayed and/or sold. Please keep items family oriented. Cornell Cooperative Extension reserves the right to ask vendors to remove any item that may be deemed inappropriate.

Cornell Cooperative Extension is not responsible for any loss, stolen or damage of items, injury to vendors, nor their employees or customers on the premise of vendor's assigned space.

For 2-Day vendors, booths may be left set-up overnight at vendors own discretion. Security will NOT be provided. Cornell Cooperative Extension will not be held responsible for any damages or theft incurred.

Pets are not permitted on PumpkinFest grounds.

Vendors will receive booth #'s and other information no later than 1 week before this event. If you have not received your information by September 30, 2008 please contact us.

Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Vendors can share a booth. Vendors do not have to signup for all event dates. Spots are assigned prior to show based by promoter. No Refunds or Show Credits. Held Rain or Shine! ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No pop guns, marshmellow guns or other disruptive items may be sold. Trash must be removed from your space to provided receptacles. No Gas Generators. Vehicles can be left behind/in/near spot. Standard Rules: All work and displays must stay within designated space. No boxes, extra merchandise or debris should be visible. Spot area must be kept clean throughout the event and be left spotless afterwards. No soliciting, approaching patrons, or distribution of advertising material outside of booth area. All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax.
Event Quality Level Determining Flags:
Retail Items Allowed.
Limited number of Artists per category.
All product types to be sold must be listed on application.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 2   quality levels explained
Driving Directions
Conveniently located off of exit 67 of the Long Island Expressway, we're less than 1/4 mile south.

Call (631) 852-4612 for directions.
Promoter Details

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