Parkway West Band Boosters Arts & Crafts Fair
Sat Oct 1st - Sun Oct 2nd 11
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| Event Location
14653 Clayton Road
Ballwin, MO 63011
Location/Facility Name: Parkway West High School
Location/Facility Type: High School Gym
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| Listing Details for Event #: 1423568
Posted: Jun 24, 2011
Last Updated: Jan 19, 2012
Listing Completeness %: 97%
Views: Total: 183 Registered Users: 12
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Event Details
Primary Category:
- Art & Craft Events
- Art and Craft Show
Additional Categories:
- Community Events
- Fundraiser
Dates: Sat Oct 1st - Sun Oct 2nd 11
Date Pattern: Annual
Show Hours: Saturday, 9-4; Sunday 10-3
Setup Time: Friday Night 7-11; Saturday morning 6-9:00
Public Admission Price: Free
Attendance: 1000
Attendance Method: Estimated Anticipated Attendance
Year #: 28
Parking: school parking lot
Vendor Parking: side of school
RV Parking: not on site
Restrooms: 4 indoor
Electricity: $10 wall spots only
Water: Provided
Tables/Chairs: 6x2 1/2 $10; 2 chairs provided
Misc Details: Indoor Event, Retail Items, Juried Crafts
Website: URL on file! Click Here for more info.
Activities:
Pancake Breakfast to be served on Saturday and Sunday morning(s)
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Jury Fee: n/a
Jury Requirements: 2 clear detailed photos
Commission: n/a
Art/Craft Spaces This Yr: 250
Art/Craft Spaces Still Open: 245
Number of Apps Expected This Yr: 300
Art/Craft Space Price: $70 10x10
URL to Offical Art/Craft Application: View!
Retail Spaces This Yr: 150
Retail Spaces Still Open: 100
Retail Space Price: $70 10x10
URL to Offical Retail Application: View!
App Deadline: 2011-09-15
App Deadline: Passed
Still Accepting App's: NO
Latest Notification/Hear-back Date: 2011-09-15
Vendor Types Needed: Home Decorations, Seasonal, Yard/Garden Items, Clothing, Fabric Items, Quilts, Woodwork, Ornaments, Bath & Body, Embroidery, Books, Children Items, Toys, Nostalgic
NOT Needed: Jewelers
% of Vendors that Re-Apply: 50%
% of all Applications Accepted: 90%
% of Re-applying Re-accepted: 100%
Applications are Juried ongoingly & Accepted progressively as they arrive, until all spaces are filled.
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Description
The Parkway West Band Boosters invites you to participate in our 28th Arts & Crafts Fair. The Arts & Crafts Fair is open to individuals, non-profit organizations, and general vendors, 18 years of age and older. (No one under the age of 18 can operate a booth without an adult present.).
To participate, we ask you return to us in the enclosed envelope, your completed application, required booth photos*, booth preference and your booth payment (cash, check or money order), made payable to Parkway West Band Boosters, no later than Saturday, July 30, 2011.
Each applicant must submit at least 2 clear, detailed photos* representative of all items to be sold at your booth. Photos will be kept on file and not returned. Quality photo copies or computer images of your craft and or booth will be accepted. If you are a returning vendor, please submit updated photos for our files. These detailed photos are used to jury you, please make them clear and close up. Applications received without photos will be returned.
Parkway West Band Boosters will pay $25 to any vendor who brings a new exhibitor to the fair. The exhibitor must name you as the referring vendor. You and each vendor you refer must participate in the fair at the same time as exhibitors each with separate booths.
The booth layout is enclosed showing the number of each booth. Each booth is 10 x 10 and two folding chairs are provided with each booth. Electricity, tables and corner booths cost extra and may be reserved on the enclosed application. Booth assignments will be made on a first come first serve basis and availability of unreserved space. We will do our best to accommodate your requests but will not make guarantees. Setup will begin on Friday, September 30 at 6:00 p.m. ending at 10:00 p.m. and will resume again on Saturday, October 1 at 6:00 a.m.
This is a juried craft fair and NO one is assured of a booth for the ensuing festival until the jury meets and you have received an acceptance letter. Application deadline is Saturday, July 30, 2011. Applicants who are accepted will receive a confirmation letter or e-mail no later than Wednesday, August 31, 2011. Applications received after the July deadline will be processed accordingly until fair is sold out. Checks will be returned to those applicants not accepted as a result of the jury process.
We reserve the right to refuse ANY application without recourse. Persons, selling items deemed inappropriate for a school or family setting, second hand or garage sale merchandise will automatically be declined.
Parkway West Band Boosters is a not-for-profit organization and our long standing tradition is to maintain a professional juried show, offering a wide variety of merchandise. We are volunteers! No Booster member receives compensation for working at the fair. As the band’s biggest annual fundraiser, we are committed to its overall success.
28th Annual Arts & Crafts Fair
Fall Arts and Crafts Fair - open to public. Booth sales and fundraiser booths are profit for the Marching Band. |
Advertising Done for This Event
$15,000; On-line, signage, newspapers,
Parkway West Band Boosters is a not-for-profit organization and our long standing tradition is to maintain a professional juried show, offering a wide variety of merchandise. As the band's biggest annual fundraiser, we are committed to its overall success. |
Event/Application Rules & Regulations
The Parkway West Band Boosters invites you to participate in our 28th Arts & Crafts Fair. The Arts & Crafts Fair is open to individuals, non-profit organizations, and general vendors, 18 years of age and older. (No one under the age of 18 can operate a booth without an adult present.).
LOCATION:
PARKWAY WEST HIGH SCHOOL
14653 CLAYTON ROAD
BALLWIN, MO 63011
http://www.parkwaywestband.com DATE and TIME:
SATURDAY, OCTOBER 1, 2011 9:00 AM TO 4:00 PM
SUNDAY, OCTOBER 2, 2011 10:00 AM TO 3:00 PM
To participate, we ask you return to us in the enclosed envelope, your completed application, required booth photos*, booth preference and your booth payment (cash, check or money order), made payable to Parkway West Band Boosters, no later than Saturday, July 30, 2011.
Each applicant must submit at least 2 clear, detailed photos* representative of all items to be sold at your booth. Photos will be kept on file and not returned. Quality photo copies or computer images of your craft and or booth will be accepted. If you are a returning vendor, please submit updated photos for our files. These detailed photos are used to jury you, please make them clear and close up. Applications received without photos will be returned.
Parkway West Band Boosters will pay $25 to any vendor who brings a new exhibitor to the fair. The exhibitor must name you as the referring vendor. You and each vendor you refer must participate in the fair at the same time as exhibitors each with separate booths.
The booth layout is enclosed showing the number of each booth. Each booth is 10 x 10 and two folding chairs are provided with each booth. Electricity, tables and corner booths cost extra and may be reserved on the enclosed application. Booth assignments will be made on a first come first serve basis and availability of unreserved space. We will do our best to accommodate your requests but will not make guarantees. Setup will begin on Friday, September 30 at 6:00 p.m. ending at 10:00 p.m. and will resume again on Saturday, October 1 at 6:00 a.m.
This is a juried craft fair and NO one is assured of a booth for the ensuing festival until the jury meets and you have received an acceptance letter. Application deadline is Saturday, July 30, 2011. Applicants who are accepted will receive a confirmation letter or e-mail no later than Wednesday, August 31, 2011. Applications received after the July deadline will be processed accordingly until fair is sold out. Checks will be returned to those applicants not accepted as a result of the jury process.
We reserve the right to refuse ANY application without recourse. Persons, selling items deemed inappropriate for a school or family setting, second hand or garage sale merchandise will automatically be declined.
Page 2
Booth Information
Parkway West Band Boosters is a not-for-profit organization and our long standing tradition is to maintain a professional juried show, offering a wide variety of merchandise. We are volunteers! No Booster member receives compensation for working at the fair. As the band’s biggest annual fundraiser, we are committed to its overall success.
All Parkway Schools are smoke-free and alcohol-free zones. School district policies will be enforced.
AS AN APPROVED EXHIBITOR INTO THE PARKWAY WEST BAND BOOSTERS ARTS & CRAFT FAIR, I AGREE:
• TO INDEMNIFY AND HOLD PARKWAY WEST BAND BOOSTER CLUB, INC. (“PWBB”), ITS OFFICERS AND MEMBERS AND THE PARKWAY SCHOOL DISTRICT HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, COSTS, REASONABLE ATTORNEYS' FEES, EXPENSES, DAMAGES, AND LIABILITIES ARISING OUT OF MY PARTICIPATION IN THE 2011 PARKWAY WEST BAND BOOSTERS ARTS AND CRAFTS FAIR, AND TO MAINTAIN REASONABLE, COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE WITH RESPECT TO THE USE, POSSESSION AND OPERATION OF MY BOOTH.
• TO USE MY BEST EFFORT TO PRESENT A HIGH QUALITY PRODUCT OR SERVICE AS REPRESENTED IN MY JURY PHOTOS SUBMITTED WITH MY APPLICATION, ENSURING THE ITEMS ARE APPROPRIATE FOR A SCHOOL OR FAMILY SETTING AND REPRESENTED IN A PROFESSIONAL MANNER.
• TO NOT SELL OR SHARE MY BOOTH SPACE WITH A PERSON WHO HAS NOT BEEN ACCEPTED THROUGH THE JURY PROCESS.
• TO BE SOLELY RESPONSIBLE FOR ALL OF MY DISPLAY MATERIALS AND PERSONAL PROPERTY, BEGINNING WITH SET UP THROUGH CLOSE OF FESTIVAL AND TO LABEL ALL EQUIPMENT. IN CONNECTION, I RELEASE AND FURTHER DISCHARGE PWBB, ITS OFFICERS AND MEMBERS, AND THE PARKWAY SCHOOL DISTRICT FOR ANY LIABILITY, CLAIMS, LOSS, DAMAGE OR EXPENSE OF ANY KIND OR NATURE CAUSED DIRECTLY OR INDIRECTLY BY MY PARTICIPATION IN THE PARKWAY WEST BAND BOOSTERS ARTS AND CRAFTS FAIR.
• TO REMAIN OPEN AND KEEP MY BOOTH PROPERLY STAFFED, UNTIL THE FAIR CLOSES ON SUNDAY, WHILE MAINTAINING A PROFESSIONAL AND POSITIVE ENVIRONMENT. FAILURE TO COMPLY WITH THIS REQUEST WILL DISQUALIFY YOU FROM ANY FUTURE CRAFT FAIRS CONNECTED WITH OR SPONSORED BY THE PARKWAY WEST BAND.
• TO BE SOLELY RESPONSIBLE FOR ALL SALES, MONETARY TRANSACTIONS AND TAX CONSEQUENCES.
I have read, understand and comply with all rules and regulations as outlined in this application. If any of the above guidelines are not followed, I understand I will be asked to leave the fair without a refund.
Exhibitor’s Signature Date
FIRST NAME: LAST NAME:
BUSINESS NAME:
ADDRESS:
CITY: ST: ZIP:
HOME PHONE: WORK PHONE:
CELL PHONE: EMAIL ADDRESS:
WEBSITE:
$25 REFERRAL: Who referred you/did you refer
Please Note: Confirmation of the jury process will be sent through email, unless otherwise specified. If you would like a paper confirmation, please enclose a self addressed stamped business size (#10) envelope. Please print legibly. Thank you.
Please provide a short description of the items you will display/sell at show. (Use back if needed.)
Booth Information
Booth space measures 10' x 10' rent for $70.00, please indicate your choice of booth number(s), in order of preference:
BOOTH PREFERENCE: 1st Choice 2nd Choice 3rd 4th 5th
OPTIONAL ITEMS: 6' x 2 1/2 ' foot table $10.00 per table Electricity $10.00 subject to availability
Crafters must provide a heavy duty extension cord
HOW DID YOU LEARN ABOUT OUR FESTIVAL?
(If from a newspaper, website, advertisement, etc. which one?)
Application deadline is Saturday, July 30, 2011. Applications accepted will receive a confirmation letter or email no later than Wednesday, August 31, 2011. Applications received after the July deadline will be processed accordingly until fair is sold out.
$70 PER 10’ WIDE BOOTH SPACE (postmarked before August 1, 2011) No. X $70.00 $
$75 PER 10’ WIDE BOOTH SPACE (postmarked after September 1, 2011) No. X $75.00 $
$10 ADDITIONAL FOR CORNER SPACE X $10.00 $
$10 PER 6' x 2 1/2 ' FOOT TABLE No. X $10.00 $
$10 FEE FOR ACCESS TO ELECTRICAL OUTLET X $10.00 $
(Exhibitors must provide their own heavy-duty, grounded extension cord)
TOTAL FEE ENCLOSED $
REFUNDS WILL NOT BE GRANTED AFTER SEPTEMBER 15 ¯ MAKE CHECKS PAYABLE TO: PARKWAY WEST BAND BOOSTERS
"Please send your completed application, payment, jury photos, and a self addressed, stamped envelope to:
PARKWAY WEST BAND BOOSTERS
C/O Glenda Ricketson
510 Iron Lantern Drive
Ballwin, MO 63011
http://www.parkwaywestband.com"
THE PARKWAY WEST BAND THANKS YOU FOR YOUR SUPPORT!
To use my best effort to present a high quality product or service as represented in my jury photos submitted with my application, ensuring the items are appropriate for a school or family setting and represented in a professional manner.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Jury materials, slides or photos, will not be returned to you. Include a Self Addressed Stamped Envelope with enough postage for the jury materials you are sending to be returned to you. Held Rain or Shine! ALL product categories must be itemized on the application. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! Trash must be removed from your space to provided receptacles. No Early Packup Allowed. Raffle / Door Prize Donation Required. Food Service will take orders from and deliver to vendor booths. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
A multiple-person panel jury thoroughly reviews slides or photos and display.
All items must AT LEAST APPEAR hand made.
Limited number of Artists per category.
Artist must be present day of show.
Booth Business Sign Required.
No inventory boxes in view.
All product types to be sold must be listed on application.
Vendors with items violating contract terms WILL BE asked to leave.
Determined Quality Level: 3
quality levels explained
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Promoter Details
Parkway West Band Boosters
Promoter Number: 1898794 User Number: 342970 UserName: pwbbartsandcrafts
Contact Name: Glenda Ricketson
Make Checks out to: Parkway West Band Boosters
Phone: 314-415-7500 (27556) Please mention EventLister.com!
This promoter has NOT logged in a long time!
Email: Email on file! Click Here for more info.
Website: Website on file! Click Here for more info.
Payment Types Accepted: Checks, Money Orders
Years Promoting: 28
PromoterType: Misc Non-Profit Organization
Non Profit: YES
Last Site Activity: 10 months ago
| Parkway West Band Boosters
510 Iron Lantern Drive
Ballwin, MO 63011
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Personal Page Web Address: http://www.CraftLister.com/pwbbartsandcrafts/
Personal Page Web Address: http://www.EventLister.com/pwbbartsandcrafts/
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