Join us on Saturday, November 3rd for the Hollyhills Holiday Bazaar. Family friendly holiday shopping event featuring over 50 vendors, raffle prizes, espresso, bake sale, concessions, door prizes, bounce house for the kids.
Current vendors include: Blue Fish Studios, Jadewink, Close to My Heart, Damsel in Defense, Schabahn Day Designs Jewelry, Scentsty, Velata, Handmade glycerin soaps, The Knick Knackery, SquiggleChick Designs, Miche Bags, Pampered Chef, Diva by Design Jewelry, Emileaf, Beaded holiday decorations, knit/felted slippers/purses/hats, Precious Designs doll clothes, Cookie Lee Jewelry, RhapSEWdy, Jessie's Haute Cakes, InnerPiece, Paragon Wood Gifts, Mini Minne Author Connie Mace, Pozytively Knit, Painted flower pots/bird houses/knit hats, Laurie's Little Lovelies, Blue Fish Studios stained glass, Custom American Girl doll clothes, Kim's Whims, Lesley's Fine Jewelry Design, Handmade afghans/Stained Glass, LD Distributing, Perfectly Posh, Thirty-One Gifts, Mary Kay Cosmetics, Witte Wear.
Raffle: Items donated by vendors and local businesses. Can't make it to the bazaar but want to present your product or business? Donate an item or gift certificate. Tickets available for purchase at the door. There will be at least 20 jam packed baskets with items from vendors and local busineses - it's going to be great!!
Finish your holiday shopping in one stop! Plan a group outing with friends to visit all the nearby sales.
Event/Application Rules & Regulations
The Hollyhills Bazaar Committee aims to provide a variety of quality vendors at different price points to make this a successful event. The majority of spaces will be held for local artists and handcrafted items. At least 7 spaces will be open for in-home direct sales vendors. The Committee will evaluate each submission based on quality of product, price range, and whether it fits the guidelines for handcrafted/local artists or direct sales. Committee reserves the right to amend guidelines if it is in the best interest of the bazaar. Complete applications with payment will be viewed as they arrive. Confirmation will be emailed to vendors no later than October 1st. Applications that are not accepted will be returned to vendors. As this is a Holiday event, the Committee suggests that booths have a holiday theme. The Committee will attempt to honor all special requests made by vendors.
HANDCRAFTED / LOCAL ARTIST – Items should be handmade, mostly handmade, embellished by hand, or appear homemade. Holiday items may be handmade, decorated by hand, or embellished by hand, with few exceptions. Local artists/artwork of all kinds are welcome – photographs, paintings, etc. Please provide summary of artist. Committee reserves the right to review products and dismiss anything that violates guidelines.
RETAIL – Includes in-home direct sales. Similar products will be limited to 3 vendors with different price ranges. Beauty (skin care/cosmetics), Jewelry, Home, Food, Clothing/Accessories. Please note the price range on application. No duplications of same company or exact product at same price point.
Admission: Admission is free for shoppers of all ages.
Parking: Parking is available on Clubhouse grounds. After unloading vehicles, please move vehicles to the end of parking lot to allow customers easier access. Street parking is also available; please do not block driveways or mailboxes and respect residents.
Pets/Animals: No animals or pets are allowed in the Clubhouse, on Clubhouse grounds, or playground except certified service dogs.
Load/Unload: The main entrance has 3 steps up, vehicles are not able to back right up to the door. There is an access door to the east of main entrance that vehicles can back into. Bring people to help you as we will not have extra people to assist. When loading or unloading, please move all of your equipment to the door or outside before bringing the vehicle over to the building. NO loading or unloading during event.
Facilities: NO nails/screws/staples/tacks are to be used on Clubhouse walls, ceiling, or floors. Blue painter’s tape may be used. Vendors will be responsible for any damage caused to facility and will be charged accordingly. Restrooms are available onsite. Limited use of electricity is available on a first-come, first-serve basis for additional charge, must request at time of application. Table rentals will be available on a first-come, first-serve basis based on receipt of application.
Concessions: We are lining up concessions for lunch on-site. However, you are welcome to bring your own lunch. Please use discretion when eating on the sales floor and clean up any mess. Craft and retail vendors are prohibited from selling bottled water, sodas, and juices.
Donations for Raffle: We ask that all vendors contribute at least one item or basket of product to the Holiday Bazaar raffle. Requested minimum value is $25. Please describe donation on application.
Vendor Responsibility: Vendors must be ready to sell 10 minutes before the 9 a.m. opening. Set-up time will be available Friday night, as well as early Saturday morning. Vendors are required to remain set-up for selling until the closing at 4 p.m., no early break-down is allowed. Failure to stay until close will result in unfavorable standing for next year. Vendors are responsible for keeping their area clean and removing all trash after the event. Vendors will share information about the event to others in order to attract a large crowd. Vendors are responsible for representing their products accurately and fairly when applying and may be subject to removal if not in compliance with bazaar guidelines.
Disclaimer: All items sold are the sole responsibility of the seller. All licensed business owners are responsible for reporting appropriate taxes. Hollyhills Homeowner Association is not responsible for loss or damage of your products or property. Leaving products unattended overnight is at the discretion of the vendor. The Holiday Bazaar committee agrees to advertise the event in local and regional publications. The committee will post flyers and put up signs directing people to the clubhouse on the day of the bazaar. There is no guarantee of sales volume. No refund of space fees will be granted less than 30 days before the event. By signing application and participating in event, vendor agrees to comply with all guidelines and disclaimer.
Refunds: If a refund is requested prior to October 1, 2011, the Hollyhills Bazaar Committee will refund one-half of the registration/space rental fee and all of the table rental fees, if any. No refunds will be granted after October 1, 2011. Vendors who are not approved for the Bazaar will receive complete refund of registration fee.
Payment: Full payment of registration and rental fees (if applicable) must be included with completed application for Committee review. Please retain guidelines for your reference. Any checks returned for NSF will be charged $10 handling in addition to bank fees.
Common Rules Selected:
Previous acceptance does not guarantee re-acceptance. A percentage of vendors are cycled out each year to maintain freshness. Jury materials, slides or photos, will not be returned to you. Spots are assigned prior to show based by promoter. Conditional Partial or Full Refunds by conditions such as date and whether your space is resold. Held Rain or Shine! ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No pop guns, marshmellow guns or other disruptive items may be sold. Trash must be removed from event premises. No receptacles provided. No Gas Generators. Canopies must be weighted down, no stakes allowed in ground. No Early Packup Allowed. Raffle / Door Prize Donation Required. Floor Length Table Cloth Required. NO Setup until vehicle fully unloaded and moved. Vehicle must be parked in designated areas. Standard Rules:
All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax.