Mattawan Middle School Gifts and Crafts Show
Sat Oct 25th 08
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| Event Location
56720 Murray St.
MMSPA
Mattawan, MI 49071
Location/Facility Type: Mattawan Middle School ( end of McGillen St.)
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| Listing Details for Event #: 1103215
Posted: Dec 28, 2007
Last Updated: Oct 5, 2009
Listing Completeness %: 99%
Views: Total: 1873 Registered Users: 112
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Event Details
Primary Category:
- Art & Craft Events
- Art and Craft Show
Additional Categories:
- Community Events
- Fundraiser
- Expo & Trade Shows
- Home Business Expo
Dates: Sat Oct 25th 08
Date Pattern: Last Saturday in October
Show Hours: Saturday 9 AM to 3 PM
Setup Time: Fri. night from 7 - 9 pm or Sat. morning of event 7 AM
Public Admission Price: free
Attendance: about 4 to 5k our first year
Attendance Method: Previous Estimated Crowd Count
Year #: 2
Parking: Large lots on both sides of the school, front parking very limited.
Vendor Parking: far end of school lot
RV Parking: far end of lot
Restrooms: spacious school restrooms
Awards/Prizes: n/a
Electricity: wall spot only and limited
Water: not provided
Tables/Chairs: tables (5 or 6 ft.) $5 each, no chairs provided
Misc Details: Indoor Event, Retail Items, Non-Juried Crafts
Website: URL on file! Click Here for more info.
Entertainment: No current entertainment; this could change.
Activities: Holiday shopping, raffles, food.
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Jury Fee: n/a
Jury Requirements: photos of products and your display
Commission: none
Art/Craft Spaces This Yr: 80
Art/Craft Spaces Still Open: 21
Number of Apps Expected This Yr: 200
Art/Craft Space Price: $50 10x10
Retail Spaces This Yr: 20
Retail Spaces Still Open: 4
Retail Space Price: $50 10x10
Food Spaces This Yr: 3
Food Spaces Still Open: 1
Food Space Price: 50
URL to Offical Food Application: View!
App Deadline: 2008-09-13
App Deadline: Passed
Still Accepting App's: NO
Latest Notification/Hear-back Date: 2008-09-30
Vendor Types Needed: All types of artisans, crafters and home-based businesses.
NOT Needed: Only handmade jewelry exhibitors needed. Only smaller, snack type food vendors.
% of Vendors that Re-Apply: 70%
% of all Applications Accepted: 90%
% of Re-applying Re-accepted: 90%
Applications are Screened & Accepted progressively, as they arrive, until all spaces are filled.
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Description
What a success our first show was for our school and the comments back from our exhibitors have been amazing! I hope you had a chance to visit us as a shopper. If you did, you already know this is a show to be involved with.
We have read each and every single word that came back on our show surveys. All comments were taken to heart along with things we noticed ourselves, and we have made some needed changes to improve. Though the show was a hit, it can always get better. We have updated our application and the guidelines to reflect those changes. We have cycled some vendors out to keep the show fresh from year to year.
We expect to fill even earlier than last year. I continued to receive requests for our show info well after show date this year! The earlier that we close the show, the earlier we are able to get vital info out to each of you. We will not be able to extend our deadline this year, as we did before.
We are a large school system (3700 students) bordering Kalamazoo and VanBuren counties. All arts and crafts must be handmade by the vendor. Only one of each "party plan" home business is allowed. Email for guidelines and application forms. All proceeds benefit the students and teachers of Mattawan Middle School. |
Advertising Done for This Event
| We will advertise in the following ways...sent home with each student by weekly building flyers, our quarterly newsletter to all district residents, WKZO, local businesses, newspapers, on the internet, Community calendar of TV stations, signs posted on major intersections, and through participating vendors. |
Event/Application Rules & Regulations
General Information:
• The Gift& Craft Show is free to the public.
• Rental fee includes one 10’ x 10’ space. Tables can be rented for $5 each. No chairs will be provided.
• Electricity will be available on a first paid basis for an additional charge of $10. All extension cords used at the show must be HEAVY DUTY, three-prong type. No two prong extension cords allowed. Please order electricity with your application.
• All applicants must provide one photo of their display and one photo of their work—due with registration.
• Home-based businesses will be given two weeks to return the application. Only one home-based business of said type will be permitted. If application is not returned in stated time, spot will be offered to someone else of the same business type.
• Special requests on the application form will be considered, but cannot be guaranteed.
• Booth spaces WILL NOT be switched during set-up.
• Coffee and donuts/muffins will be provided in the morning. Lunch items will be available for purchase.
• Mattawan Consolidated Schools have a smoke-free campus. Smoking will not be permitted.
• No open flames are allowed. Exhibitors must abide by all fire regulations and/or decisions of the local fire department.
• Mattawan Consolidated Schools accept no responsibility for lost or stolen items, accidents, or damages.
• Mattawan Middle School Parent Association reserves the right to decline any vendor whose items are not appropriate for our school function. All exhibits are to be in keeping with the overall family theme of the show.
• Confirmation of vendor acceptance will be given via email or phone call. No refunds will be given after confirmation is sent.
• Exhibitors not checked in by 7:30 a.m. on day of show will be filled with standby exhibitors. No refunds will be given. Exceptions must be approved in advance by Mattawan Middle School Parent Association.
Exhibitor Identification:
• All exhibitors will be issued identification tags. Tags must be displayed to enter the building for set up and must be worn at all times during the Gift & Craft Show.
Exhibitor’s Responsibilities:
• Only merchandise listed on the application form and typified by current submitted photos may be displayed.
• Exhibitor’s booth must be open and staffed during regular show hours.
• Exhibitors may not sublet or sell booths. Shared booth space is only allowed upon approval.
• All exhibitors are responsible for setting up and dismantling their displays. Leadership representatives are usually available to assist with unloading of your vehicle, but exhibitors shall assume all liability.
• Exhibitors are required to cover tables to the floor on all sides and keep packing material out of sight.
• Nothing shall be nailed or stapled to walls or bleachers of exhibit area. Tape may be used if residue is removed afterwards.
• Exhibitors’ booths must not interfere with adjacent exhibits in any way.
• Booths must remain open until 3 p.m. and must be cleared by 4:30 p.m.
• Exhibitors are responsible for collecting and paying their own Michigan sales taxes if appropriate.
• Vendors will be given a copy of the Gift & Craft Show flyer and may make copies to distribute for advertising purposes.
• Parking & traffic will not be permitted in the show area from one half hour before the show opens until fifteen minutes after the show closes. All unloading and loading must be planned around these times. Vehicles are to be moved to the west parking lot between the Middle School and High School during show hours.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. A percentage of vendors are cycled out each year to maintain freshness. Jury materials, slides or photos, will not be returned to you. Vendors can share a booth. Spots are assigned prior to show based by promoter. No Refunds or Show Credits. Held Rain or Shine! ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! Trash must be removed from your space to provided receptacles. No Gas Generators. No Early Packup Allowed. Table Cloth or Drape Required. Floor Length Table Cloth Required. Food Service will take orders from and deliver to vendor booths. Event Helping Hands will come around/be available to relieve you for short periods. NO Setup until vehicle fully unloaded and moved. Vehicles can not be brought near stand for un/loading. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
A single-person or more panel lightly screens slides or photos.
Retail Items Allowed.
All items must be mostly hand made, no minor Embellishments only.
Limited number of Artists per category.
Floor length table cloths required.
All product types to be sold must be listed on application.
Pre-show inspection of items and booths will be performed.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 2
quality levels explained
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Driving Directions From the east/west: take I-94 to exit 66 Mattawan. Go south to McGillen Street and turn right(west). Follow to the end of the street and follow the signs.
From the north/south: take US-131 to the I-94 exchange going west. Go two more exits to Mattawan and follow the above directions.
Promoter Details
Mattawan Middle School
Promoter Number: 41368 User Number: 150993 UserName: MMSPA
Contact Name: Cheryl Riethman or Susie Trillet
Make Checks out to: Mattawan Schools - MMSPA
Phone: 269-668-4932 Please mention EventLister.com!
Fax: none
Email: Email on file! Click Here for more info.
Website: Website on file! Click Here for more info.
Payment Types Accepted: Checks, Money Orders
Years Promoting: 3
PromoterType:
Non Profit: YES
Last Site Activity: 55 days ago
| Mattawan Middle School
Attn: Gift & Craft Show Committee
56720 Murray St
Mattawan, MI 49071
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Personal Page Web Address: http://www.CraftLister.com/MMSPA/
Personal Page Web Address: http://www.EventLister.com/MMSPA/
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